Closing Date for Proposals / Nominations for Council Elections – BWF AGM 2025

Further to our Notice of 20 September 2024 (linked here), please find attached the formal Notice of the Closing Date for Proposals and Nominations for Council elections, for the AGM 2025.
The BWF Annual General Meeting 2025 will be held on Saturday 26 April 2025 in Xiamen, China, in conjunction with the TotalEnergies BWF Sudirman Cup Finals (27 April – 4 May 2025).

The BWF Members’ Forum will take place the day before the AGM, on Friday 25 April 2025.

1. Deadline for Proposals / Nomination for Council Elections 2025

As per Clause 15.1 of the BWF Constitution, the BWF advises that the exact Closing Date for submitting proposals and nominations for elections, and the seconding of these nominations, is midnight KL time on Friday 6 December 2024.

Elections for the Council will take place at the AGM 2025. Please find enclosed the Guide to Council Elections 2025. This guide is for Members and Nominees and is in two parts:

PART 1 – practical information on the steps towards the elections.

PART 2 – overview of the BWF Council, its role and duties of Council members.
This second part helps nominees for election to understand what it means to be a BWF Council member, the requirements and time commitment.

Please circulate this guide to potential nominees for the Council elections 2025.

2. Key Dates

• Friday 11 October 2024 – Notice of the Close Date for Proposals / Nominations
• Friday 6 December 2024 – Close Date for Proposals / Nominations
• December 2024 – March 2025 – Vetting of Nominees
• Friday 31 January 2025 – Deadline for 2025 subscriptions
• Friday 7 March 2025 – Notice of AGM / agenda / papers / annual report (7 weeks out)
• Friday 21 March 2025 – deadline for amendments to proposals (5 weeks out)
• Friday 25 April 2025 – Members’ Forum 2025
• Saturday 26 April 2025 – BWF AGM 2025 / Elections for Council (2025 – 2029)
• Sunday 27 April – 4 May 2025 – TotalEnergies BWF Sudirman Cup Finals

3. Elections 2025

Elections for the following positions on Council will be held at the AGM 2025:

• President
• Deputy President
• Vice President Para Badminton
• Ordinary Council member (20 positions)

Members in Good Standing can nominate / second candidates for election. See the Guide for Elections 2025 for the requirements for nominations.

4. Vetting of Nominees for Elections

Every Nominee must be vetted by the Independent Vetting Panel (IVP) to determine if a Nominee is Eligible to become a Candidate for the elections.

“Eligibility” is determined through a vetting process.

• Each Nominee must complete Form C – Vetting Declaration Form by the Closing Date for Nominations (midnight, 6 December 2024).
• This information is used in the vetting process by the IVP.
• The IVP uses the information provided (and any information they might collect through a third party provider (background checks) to determine if a Nominee is “Eligible” as described in the Eligibility Criteria of the BWF Vetting Rules (BWF Constitution, Appendix II – Clause 2.3).
• If vetting is successful, the IVP will declare the Nominee “Eligible”.
• Their status will then change from Nominee to Candidate for the elections.

All BWF Council Members must be and remain “Eligible” in accordance with the BWF Vetting Rules (BWF Constitution, Appendix II – Clause 2.3).

For more information on vetting, see the BWF website (linked here) and the Guide for Council Elections 2025.

5. Downloads – BWF AGM Page

All information on the AGM is uploaded on the AGM page of the corporate website (linked here) – as and when this is available

• Notice – deadline for proposals / nominations for elections
• Form A – Nomination Form (Attached – Member Associations completes this)
• Form B – Nominee’s Profile (Nominees complete this online form)
  ✓ To prepare for this – download the PDF version with instructions and then write the answers, then cut and paste into the form.
• Form C – Vetting Declaration Form – nominees complete and send to the Vetting Officer [email protected]
• Vetting Procedures – See BWF website for this download (linked here)
• Guide to the Council Elections 2025 (Attached)

6. AGM & Forum Information
Please note that all the information for the AGM and Members’ Forum 2025 will be posted on the BWF corporate website AGM page (linked here) as these become available.

7. Contact
Please contact Stuart Borrie, COO [email protected] if you need clarification about the enclosed.