
Announcement
Get Ready – BWF AGM 2025 Travel Support Grant / Reminders
Please find enclosed information on the travel support grant for 2025 and some other reminders to get ready for the AGM 2025 in Xiamen on Saturday 26 April.
1.Travel Support Grant – AGM 2025
Each Member in “good standing” will receive a travel support grant for one (1) delegate.
- Attached is the amount of the travel support grant for each Member Association.
- This travel support grant may not cover 100% of your airfare and travel costs, but this will help you to cover most travel costs for your Voting Delegate.
- The delegate must attend both the BWF Members’ Forum and BWF AGM to be eligible to receive the grant.
- The grant is paid to Member Associations within 2 weeks after the AGM.
Further to the travel support grant, BWF will reimburse each Member in Good Standing, 3 nights accommodation at the official hotel (booked through the Organising Committee using the official form) provided the Voting Delegate attends the Members’ Forum and AGM 2025.
If your Voting Delegate also attends their Continental Confederation AGM being hosted in Xiamen, then BWF will also reimburse a 4th night at the hotel for the Voting Delegate.
2. Tasks for Member Associations – Get Ready – AGM 2025
-
-
- Decide who your delegate(s) will be.
- Ask your delegate to check the expiry date of their passport (at least 6 months validity).
- Check whether you delegate(s) need a visa to travel to China.
- Book your flights as soon as possible – Xiamen Gaoqi International Airport (XMN).
- Complete the Visa Letter Support Form (attached) no later than Friday 28 February.
- Complete the Hotel Reservation Form (attached) and pay for the room.
- Complete the Delegates Nomination Form (linked here) – by Friday 28 February (if possible to help our planning – the actual deadline is 48 hours before the AGM).
-
3. Reminder of Essential Information
Here is the essential information to help you get ready.
Key Dates / Activities
– Wednesday 23 April – Badminton Africa Forum
– Thursday 24 April – Continental Confederation Annual General Meetings (Africa, Asia, Oceania, Pan Am)
– Friday 25 April – BWF Members’ Forum
– Saturday 26 April – BWF AGM / Delegates Gala Dinner
BWF AGM Meeting Time – 1000 – 1600
AGM Travel Grant – each Member in “good standing” will receive a travel support grant for 1 delegate. The travel support grant will be paid after the AGM. We will send you more information late January.
Please book your flight as soon as possible (see below).
- Delegate Nomination Form – decide who your delegate(s) will be. Complete the Delegates Nomination form online (linked here) – please submit by 28 February 2025. The deadline is 48 hours before the AGM, but complete this early to help our planning.
- Book your Flights Early – Arrival airport – Xiamen Gaoqi International Airport (XMN). There is a World Athletics Diamond League event in Xiamen on the same day as the BWF AGM, so book early as there will be a high demand for flights into Xiamen.
- Official Hotel – Tefang Portman Seven Stars Bay Hotel & Resort (hotel website). See the Hotel Reservation Form – deadline to complete is 10 April 2025.
- Accommodation – each Member must book and pay for their accommodation at the official hotel. Use the official form to book the hotel. BWF will reimburse each Member 3 nights accommodation for 1 Voting Delegate who attends the BWF Members’ Forum and AGM. If the same delegate also attends their Continental Confederation AGM on 24 April, BWF will reimburse 4 nights accommodation.
- Continental Confederation (CCs) AGMs – We understand that Badminton Africa, Badminton Asia, Badminton Oceania and Badminton Pan Am will have their AGMs in Xiamen Thursday 24 April 2025. Please check with your CC if they plan to host any other meetings before you book your flight for accommodation.
4.Key Dates / Deadlines – Towards the AGM 2025
Friday 31 January – Subscriptions 2025.
Friday 7 March – Notice of the AGM / agenda.
Friday 21 March – Deadline for amendments.
Friday 4 April – Visa Support Form
Friday 18 April – Hotel Reservation Form
______________________________________
Thursday 24 April – CC AGMs
Friday 25 April – BWF Members’ Forum 2025
Saturday 26 April – BWF 86th AGM / Gala Dinner
5. AGM Information – BWF Website
The AGM page of the BWF website will be updated regularly as plans are announced.