BWF AGM 2024 – Accommodation

Further to our Notice on Friday 9 February (linked here), please find enclosed information on accommodation (booking / payment) at the official hotel for the Members’ Forum and AGM 2024 – Holiday Inn Chengdu City West (hotel website).

Please remember to complete the Delegates Nomination Form (attached) and complete the Visa Application Form (attached) – and send to Patricia [email protected] no later than tomorrow, Friday 23 February.

The AGM page of the BWF website has all the information.

1. Accommodation – AGM 2024

Official Hotel – Holiday Inn Chengdu City West.

Accommodation – each Member must book and pay for accommodation at the official hotel – deadline Friday 5 April.

BWF Support – BWF will reimburse the room cost for 1 delegate for 3 nights (or 4 nights if they also attend their Continental Confederation AGM in Chengdu). Note that BWF will reimburse only the Standard King/Twin rate of USD92 per night. This will be reimbursed latest 3 weeks after the AGM.

Room Rates – Each room comes with 2 complimentary breakfasts, so delegates can share rooms (Twin option).

• Standard King/Twin: USD 92 (reimbursement rate)
• Deluxe King/Twin: USD 106
• Executive Club King: USD 134

Booking – There are two ways to book and pay for your accommodation:

1. Option 1 – online booking – credit card payment – to secure you booking, you need to provide a credit card number and details. See the instructions attached.
2. Option 2 – manual booking – bank transfer payment – complete the booking form attached and send this to the organisers. They will send you an invoice and you use this invoice number when you pay by bank transfer.

If any Member Association has difficulty with the payment process, please contact Patricia on [email protected]

Check in/Check Out – Terms and Conditons

• Official check-in time is 14:00 hrs and check out time is 12:00 hrs. Requests for early check-in is subject to availability.
• Full-day surcharge will be applicable for guests arriving to check in between 08:00 hours to 14:00 hours.
• Late check out shall be chargeable at 50% of room rate after 14:00 hours but before 18:00 hours. Full rate is chargeable for departures after 18:00 hours
• Any cancellation after Monday 15 April will result in a late cancellation charge which is equivalent to 1 night charge. The hotel must be notified in writing for this.

Deposit on Check In – When you check in, the hotel will take a deposit of CNY500 (USD70) as a guarantee. This does not cover expenses such as long distance phone calls, room service mini bar, laundry. If no deposit is paid, the mini bar will be locked and all requests for service will be on a cash basis.

2. Key Dates – Towards the AGM 2024

– Friday 22 February – Visa support form.

– Friday 8 March – Notice of the AGM / agenda.

– Friday 22 March – Deadline for amendments.

– Friday 4 April – deadline to book / pay rooms.

– Thursday 25 April – Welcome Dinner

– Friday 26 April – BWF Members’ Forum 2024

– Saturday 27 April – 85^th BWF AGM

3. Your Tasks – Get Ready

• Decide who your delegate (s) will be.
• Ask your delegate to check their expiry date of their passport – they will need at least 6 months validity from the date of travel.
• Complete the Delegate Nomination Form (attached) and send to Patricia [email protected] no later than Friday 23 February.
• Complete the Visa Support Forum (attached) and send the completed form AND a copy of the main page of the passports of people seeking a visa for China to Patricia [email protected] no later than Friday 23 February.
• Check early for flight options for your delegate. Transport will only be provided from these airports to the Holiday Inn and back to the airport: Shuangliu International Airport (CTU) & Tianfu International Airport (TFU)
• Check whether your Continental Confederation will host its AGM in Chengdu on Thursday 25 April (the day before the Members’ Forum). Then you know which days to check in / check out of the official BWF host hotel.
• Once you have booked you flights you will need to tell us your flight arrival time / departure time and flight number. We will send an arrival / departure form to complete in March.

Please contact Patricia if you need assistance [email protected]