Get Ready – BWF AGM 2023 Nomination Form / Travel Grant

As you know, the BWF Annual General Meeting 2023 will be held on Saturday 27 May 2023 in Kuala Lumpur.

The AGM 2023 is an “in-person meeting” (face-to-face meeting). Delegate(s) must travel to Kuala Lumpur to attend the AGM – there is no virtual option available.

See enclosed information on the following:

  1. Key Dates – to help you plan
  2. Deadline for proposals – Friday 3 March
  3. Delegates nomination form – complete & send to us
  4. Visa for Malaysia – do you need one? Support letter
  5. Travel support grant – for 1 delegate
  6. Host Hotel / Accommodation – booking & payment
  7. Booking Your Flight – arrival / departures

Arrival / Departure – Transport – Airport to hotel.

  1. Key Dates
  • Friday 3 March – Deadline for proposals for agenda.
  • Friday 7 April – Notice, Agenda, Papers sent out.
  • Friday 21 April – Deadlines – booking accommodation / visa form / arrival & departure form.
  • Thursday 25 May – Continental Confederation (CC) AGMs (likely Pan Am and Africa – please confirm with your CC to make sure so you know when to arrive in KL)
  • Friday 26 May – Members’ Forum 2023 / Gala Dinner
  • Saturday 27 May 2023 – BWF AGM

  1. Deadline for Proposals – this Friday – 3 March

AGM Proposals – The deadline for proposals is midnight KL time, Friday 3 March.

Only Members in “good standing” can make proposals to the AGM. “Good standing” means that the Member Association has:

  • paid its 2023 subscription; and
  • submitted its Schedule A for 2022.

  1. Delegates / Observers

Delegates Nomination Form – Each Member ‘in good standing’ can nominate 2 delegates to the AGM if they wish – 1) a voting delegate and 2) a second delegate.

  • Complete the nomination form attached – send to Patricia – [email protected]
  • Check to see if your delegate needs a visa to enter Malaysia.
  • Make sure your delegate has at least 6 months validity in their passport.


Observers – email Patricia [email protected]  the names of any observers to the AGM – for example, if you have more than 2 delegates you must register others as observers.

  1. Visas to Enter Malaysia – do you need one?

Entry into Malaysia – Check to see if you need a visa to travel to Malaysia – look at this website – – people from some countries can apply for an eVisa – please check the link.

  • If you need a letter for a Visa, complete the Visa Support Letter Formlinked here. The deadline to request this is 21 April 2023.

  1. Travel Support Grant

Travel Support Grant 2023 – Each Member in “good standing” will receive a travel support grant for one (1) delegate.

  • Attached is the amount of the travel support grant for each Member Association.
  • This travel support grant may not cover 100% of your airfare, but this will help to cover most travel costs for your Voting Delegate.
  • The delegate must attend both the BWF Members’ Forum and BWF AGM to be eligible to receive the grant.
  • The grant is paid to Member Associations the week after the AGM.

  1. Host Hotel – Booking Accommodation / Payment

Host Hotel / Accommodation

Traders Hotel, Kuala Lumpur, KLCC Park

Websitelinked here / Telephone 03-2332 9888

Each Member must book and pay for accommodation at the official hotel.

We will send a link later this week so you can book your accommodation. Please wait for this link and more information about room types, rates, booking process.

  • BWF will reimburse Members 3 nights accommodation at the Traders Hotel for your Voting Delegate (if they attend both the Members’ Forum and the AGM).


BWF will reimburse 4 nights accommodation if your Voting Delegate also attends your Continental Confederation AGM if this is being hosted in Kuala Lumpur.

  1. Booking Your Flight / Complete the Arrival / Departure Form

Each Member Association must book and pay for their own flight.

  • Check if your delegate needs a visa to travel to Malaysia.
  • Check whether your Continental Confederation will host its AGM in KL on Thursday 25 May (the day before the Members’ Forum). If so you will need to arrive on Wednesday 24 May.
  • Check for flight options for your delegate and book.
  • Once you book complete the arrival / departure information – form linked here.
  • Insurance – we strongly recommend purchasing travel insurance.

AGM Page – BWF Website

The AGM page of the BWF website will be updated regularly as plans are announced.